TEMPLATE FOR JOB ADVERTISEMENT FOR MEMBER OF ACADEMIC STAFF, HEALTH

This template should be seen as a tool and source of inspiration for preparing a job advertisement. You can always contact Health HR for sparring on profiling the job advertisement and in relation to strategy and staff planning.

Item A pertains to the minimum amount of information that must be sent to Health HR at health.hr@au.dk (though in the case of the Department of Clinical Medicine and the Department of Forensic Medicine, send to clin.hr@au.dk) together with the text of the job advertisement, so that the advertisement process can be started.

Item B pertains to the actual text for the job advertisement. Under each heading, Health HR provides inspiration for the content of the job advertisement. The institute/department should ensure that the inspiration text is overwritten with relevant text.

Item C only provides information and pertains to standard text regarding the formal requirements which have been established by the central HR department at AU in accordance with the current rules and incorporated in the recruitment system People XS.

A: Minimum information for Health HR (concerning job advertisement)
Financing of the position	Unit no.: Location no.: Divisional financial statement: Project no.: Activity no.: In case of external grants, the financing above MUST have been submitted to and approved by HE Finance BEFORE the position can be advertised (HR obtains the approval). Expiry of any grant must also be stated, if employment is not possible beyond the time limit of the grant. In the case of shared financing, ALL project numbers, location numbers, unit numbers and activity numbers for the position.
Advertising	The position must always be advertised on jobnet.dk. In addition, the position is advertised on the AU website. English versions are advertised on both AU's English and Danish website, while Danish versions are only advertised on AU's Danish website. Should the position also be profiled in other media? Please note that the institute/department/section bears the cost of the advertising.
Is it a temporary position?	State whether it is a temporary position due to illness, maternity/paternity leave or other factors, as well as the name of the person for whom a substitute is being found.
External joint position?	If it is a position where a person is being employed jointly by AU and external partners, such as e.g. the region, the cooperation agreement must be submitted to Health HR.
Job advertisement in English?	The text for job advertisements must, as a minimum, be drawn up in English for the following positions: Tenure track employment Associate professorships Professorships
Deadline for applications	State the date or the number of weeks during which the position must be advertised (as a minimum 14 days and in the case of professorships, minimum four weeks). If no deadline for applications is stated, the position will be advertised in accordance with the above deadlines. Please be aware that job advertisements will run until 23:59 on the date that is specified.

B: The job advertisement text (the institute/department replaces text under each heading with relevant text.)

Headline

State the position (in accordance with the job structure) and the SUBJECT AREA. Example: Associate professor of microbiology

The institute or department/section is not stated in the headline, as it appears in the next section.

Consider whether it would be appropriate to state the duration of the position in the headline.

Place of work – address and academic text

This section should always begin n the following way: Aarhus University, Health, Department of [name of department], Department of [department name] or Section of the [SECTION NAME] wants to fill vacant [NUMBER OF] position(s) as [job title].

State the workplace address. Example: The workplace address is Ole worms Allé 3, 8000 Aarhus C.

Add a brief text about the institute/department (around three lines), including the institute/department’s primary tasks (a standard text can also be prepared here).

A brief text about the department/section (around two lines), including the department/section’s primary tasks, should also be included.

Example: The Department of Clinical Medicine has – in close collaboration with hospitals – the overall responsibility for research and for the teaching of medical students at the hospitals in the Central Denmark Region. The majority of research takes place at Aarhus University Hospital, though there is also an increasing level of activity at the regional hospitals.

A description of the position itself follows in item 5 below.

Expected start date as well as duration of employment

State the expected start date – and in the case of by fixed-term positions also the expected end date or length of employment/event (specific project or temporary position in connection with maternity/paternity leave).

State also the number of hours per week, regardless of whether the position is full-time or part-time.

Example: The position, which is a full-time/part-time position with 37/20 hours per week, is expected to be filled on 1 September 2015 or as soon as possible thereafter. The position is a fixed-term employment of one year with effect from the start date of employment.

If there are good opportunities for extension, for example due to external funding, this may be stated in the job advertisement, whereby an advertisement may be "saved" in case of an extension. Please note that this must be approved by the department head before being advertised.

Example: There is the possibility of extension of the employment period, if the project secures additional funding after the first year.

If there will in future be good opportunities for full-time (in a part-time position) or part-time (in a full-time position) employment, this may be stated in the job advertisement, whereby a later advertisement may be "saved" in case of an increase or decrease in working hours.

If the position is to be filled as a limited tenure, this option must also be stated in the job advertisement. If the person in question is offered a fallback employment option, this can be already mentioned in the job advertisement.

Reporting relationship

State who (role/job function, not name of the manager), the new employee must refer to. Example: You will be employed with reference to the professor at the department or the section.

Job responsibilities/duties (an alternative heading may be used here)

The specific content of the position – areas of responsibility and the specific duties – can be described in bullet form or as a continuous text.

We expect (an alternative heading may be used here).

The desired academic qualifications and competences can be described in bullet form or as a continuous text.

State both the qualifications that are necessary to be able to undertake the position and the qualifications that are desired for this position in particular, e.g.:

Educational qualifications in addition to usual qualification requirements (see section C below)
Is the applicant expected to have e.g. authorisation as a medical doctor, particular experience or to have achieved certain results?

Example: The clinical associate professor must be employed as a consultant or specialty registrar at Aarhus University Hospital, [DEPARTMENT] and be willing to undertake the teaching of medical students in clinical subjects. Appointment is conditional upon the clinical associate professor being declared qualified by an expert assessment committee. Teaching qualifications form part of the assessment basis. It is a prerequisite for employment that the person in question is a medical specialist in the relevant subjects.

Which personal characteristics have special emphasis? Readiness to change and flexibility are already presupposed, so these should be additional personal qualifications.

We offer (an alternative heading may be used here).

Advertise the actual position (content). This ensures that you can make this position particularly attractive for qualified and ambitious candidates. For example, what particular special challenge does this position offer?

Example: The job provides an opportunity to develop strong skills in XXXX, and you will be involved in high-profile research projects in a young and dynamic research environment. The job requires daily interaction with Danish and foreign colleagues.

The following examples may be used as a source of inspiration: We offer an exciting and challenging job with a wide range of contacts to other academic groups AND/OR there are good opportunities for personal and professional development.

Further information

Example: For further information about the position, please contact: [NAME] and [TITLE] of contact person, telephone [CONTACT PERSON’S TELEPHONE NUMBER].

NOTE: You should not specify any email address, as this may lead to applications that do not make use of the recruitment system.

If the position is a joint position that is shared by AU and external partners, such as the region, state their contact person with telephone number.

There is no requirement for job interviews for academic positions. However, if job interviews are desired, the expected dates for the first and second round of interviews (if relevant) should be stated. Any tests to be used between the two rounds of interviews should also be mentioned.

Example: Interviews are expected to be held in the week commencing 18 November 2013.

C: Standard text in the recruitment system
Qualifications	Professor and professor with special responsibilities (MSO): In making the appointment, emphasis will be placed on the extent, quality and originality of the applicant’s body of international scientific publications, including contributions to further developing the subject area in question. Moreover, an assessment will be made of the applicant’s research management abilities. Associate professor: Appointment as an associate professor requires research and teaching qualifications at such level as can be attained following a satisfactory period of appointment as an assistant professor, but which could also be achieved otherwise. It is assumed that applicants have received supervision and training in university education and have received a positive written assessment of their teaching qualifications. Clinical associate professor: Appointment as a clinical associate professor requires a Master’s degree in medicine, recognition as a specialist as well as additional teaching and research qualifications, e.g. a PhD degree or higher doctoral degree. A clinical associate professor is normally expected to perform research. Assistant professor and postdoc: Appointment as a postdoc or assistant professor requires academic qualifications at PhD level. Research assistant: Appointment as a research assistant requires qualifications at Master’s degree level.
Formalities and references (Formalities may vary slightly from the examples shown.)	Further information on the appointment procedure can be found in the Ministerial Order on the Appointment of Academic Staff at Universities. The appointment is in accordance with the Danish Confederation of Professional Associations (Akademikerne). Remuneration is in accordance with the above, and the pay catalogue for employees at Health. Regarding qualification requirements and the position, please refer to the Memorandum on Job Structure for Academic Staff at Universities.
Application	Applications must be accompanied by a CV, diploma, at least one letter of reference, a list of publications as well as a teaching portfolio. A maximum of ten of the publications of greatest relevance to the job must be submitted. Further information on the application and supplementary materials may be found in the faculty’s Guidelines for applicants and Aarhus University’s Guidelines on the use of teaching portfolios. The assessment committee may decide to include non-submitted material in its assessment. In such cases, the applicant will be informed and obliged to submit material, unless the application is withdrawn. Applications submitted through channels other than the online application form below or applications which are not received by the application deadline will not be considered. For guidance on how to complete the application form see here. All interested candidates are encouraged to apply, regardless of their personal background.
Deadline for applications	All applications must be submitted online and received no later than: DATE
AU text	Aarhus University is a modern, academically diverse and research-intensive university with a strong commitment to high-quality research and education and the development of society nationally and globally. The university offers an inspiring study and research environment for 44,500 students and 11,500 staff, and has an annual budget of DKK 6.2 billion. For more information, visit www.au.dk.